Wedding Planner Spreadsheet — Budget, Guest List, Seating Chart, Checklist & Vendor Tracker (Excel & Google Sheets)
Plan the whole wedding in one spreadsheet — 7 sheets with the formulas already built in, so budget, guests, vendors, payments, checklist and seating finally agree with each other.
$29.99 Buy on Payhip
Instant download after checkout. Sold and delivered by Payhip.
Who this is for
- Couples who want to plan in a spreadsheet instead of learning a new app or paying a subscription
- Spreadsheet beginners — input goes in the pale yellow cells, and totals and statuses calculate automatically
- Anyone who wants budget, guest list, vendor payments and seating in one file instead of scattered notes
Who this is not for
- Anyone expecting a physical planner — this is a digital ZIP download (Excel workbook plus a setup guide), nothing is shipped
- Anyone who needs the Vendors and Payments sheets to sync automatically — entries in the two sheets are not auto-linked; the Payments sheet tracks the schedule, the Vendors sheet tracks balances
What's inside
- Start Here sheet: a quick guide to every sheet and how to use the file safely
- Budget: 12 categories (Venue, Catering, Attire, Photo/Video, Flowers, Music, Decor, Cake, Stationery, Rings, Transport, Other) with Estimated / Actual / Paid / Remaining, grand totals, a still-to-pay figure and a % of budget bar
- Guest List: 100 rows ready for names, side, group, invited, RSVP, plus-one, meal choice, table number and thank-you tracking, with invitation-aware summary counts
- Vendors: contact details, cost, deposit, calculated outstanding balance, due date and paid status
- Payments: a payment schedule whose Status column flags each payment Paid, Overdue or Upcoming from today's date, colour-coded
- Checklist: 34 tasks from 12+ months out to the wedding day, grouped by timeline and category, with a live progress percentage
- Seating: a clean 10 tables x 10 seats grid, plus fictional sample data (marked with a *) and a START-HERE.txt guide. No macros, nothing to install
How it works
- Buy and download the file from Payhip.
- Extract the ZIP and read START-HERE.txt, then open the workbook in Excel — or upload the .xlsx to Google Drive and open it with Google Sheets.
- Type your numbers in the pale yellow cells — budget remaining, vendor balances, RSVP counts, payment statuses and checklist progress calculate themselves.
Questions
How do I receive the spreadsheet?
After checkout on Payhip, download wedding-planner.zip, extract it, and you get the Excel workbook (wedding-planner.xlsx) plus START-HERE.txt instructions. No physical item is made or shipped.
Does it work in Google Sheets, or do I need Excel?
It uses standard Excel formulas designed to work in both Microsoft Excel and Google Sheets: upload the .xlsx to Google Drive and open it with Google Sheets. Some visual formatting, such as data bars, may look different in Sheets, and not every feature is certified on every device.
I am not good with spreadsheets. Will I manage?
Yes — the pale yellow cells are for input, while totals and status columns calculate automatically. Read START-HERE.txt and the Start Here sheet first, and replace the sample values rather than deleting rows or formula cells.