Shop / Prompts & Skills / Language School Trial Lesson Follow-Up Emails — AI Prompt for Enrolment Coordinators

A follow-up that repeats the agreement — all of it, only it

Follow up trial lessons and placement tests without committing the school — the message repeats only the levels, prices and class times actually agreed. The risk in a trial-lesson follow-up is rarely the tone. It is the sentence that upgrades a maybe into a commitment: a level the placement test did not confirm, a price from a different course, a class time nobody offered. The follow-up prompt drafts from three separate buckets of fact — and the source check keeps them separate.

Three buckets, kept apart

• Learner facts — who attended, and which trial or placement session it was
• Course facts — what the course actually covers, at the levels, prices and times the school has set
• The confirmed next step — the one follow-on action that has actually been agreed, not the one the coordinator hopes for

A sentence may only draw on the bucket it belongs to. Attendance never proves a level; a course description never proves a price was quoted to this learner.

The message those buckets produce

STATUS: READY
MESSAGE:
Hi Sam, thank you for joining the trial conversation lesson. Our adult conversation course focuses on speaking activities. Please reply if you have any questions about the course.
SOURCE CHECK:
- Attendance: LEARNER_FACTS.
- Course scope: COURSE_FACTS.
- Next step: CONFIRMED_NEXT_STEP.

Sample data above is fictional, shown so you can judge the output before buying.

The message is short because the facts are narrow: thanks for the trial, what the course focuses on, an invitation to ask questions. The source check underneath names its three sources — attendance, course scope, next step — so the coordinator reviewing the draft can verify each line against the bucket it came from.

When the next step is not confirmed, nothing is sent

If the next step is unconfirmed, or the facts conflict — the placement result says one level, the trial notes imply another — the output switches to HOLD questions instead of a message. The follow-up waits a day rather than committing the school to something it has not agreed, and the draft that does go out is still a draft: written for the coordinator's review, never sent by the tool.

Questions